Choose The Right Productivity App: Evernote VS Trello


The digital age comes with its tools for efficiency and work productivity. Evernote and Trello are examples of productivity apps that are available at your disposal. But these are not the only productivity apps on the market, however. In this article, we take a deep dive into the various features and functionalities of Evernote vs Trello to help you decide which of the two is the best. 

Summary: Evernote vs Trello

Trello and Evernote are quite useful productivity apps. Still beating yourself app on which app to choose? Well, let us solve that puzzle for you. Spoiler alter – Trello is better than Evernote. There is no single reason as to why you shouldn’t be using Trello. Maybe because Evernote is $2 cheaper? Does Evernote offer a good value for your money, though? Sadly, no.

For Trello, the app is simply built, we know – same to Evernote, but here is why Trello is the winner. Trello is baked in with amazing collaborative features like assigning of work, setting due dates, mentions, comments, and even easy management of teams by admins. The app is easy to use with its simple drag and drop functionality. In addition to that, Trello supports integration with over 100 applications. So, there is a high chance that any of your apps are covered, which brings much functionality in the app.

Choose The Right Productivity App: Evernote VS Trello
A MacBook on the table @trelloapp

Features

1. Cross-platform support: Evernote vs Trello

Cross-platform support is crucial. It enables the software to be used on different platforms, which means more users will be served. For Trello and Evernote, the case is no different. Trello and Evernote are available on various platforms starting from mobile to desktop. Trello is available on the following platforms Android, iPhone, iPad, Linux, Mac OS, and Windows. Furthermore, the software is also web-based. That means you can as well use Trello in your browser instead of installing the package.

Evernote is also available on various platforms. Currently, Evernote is available on Windows (Windows 7 and above), Mac OS, iPad, iPhone (iOS 9.3 or newer), and Android (Android 6.0 Marshmallow or new). For Mac OS users, you should be running at least OS X High Sierra (10.13) or OS X Mojave (10.14). Additionally, Evernote is also web-based, so you can still use it in your browser on other platforms that are missing support like Linux. 

2. Multiple language support: Evernote vs Trello

Evernote and Trello both support various languages. Evernote is available in several languages, including Bahasa Indonesia, Deutsch, English (US), Español, Français, Italiano, Nederlands, Polski, Português (Brasil) and more. 

Trello supports more than twenty different languages, including the commonly used languages like English, Portuguese, French, Spanish, German, Finnish, Norwegian, Swedish, Russian, Polish, Hungarian, Ukrainian, Czech, Dutch, Italian, Turkish, Thai, Japanese, Traditional Chinese, and more.

3. Security: Evernote vs Trello

Security is an important feature to consider. And with the rising cybersecurity threats in the world, currently at an all-time high, your team has to be kept safe while working on confidential matters. Fortunately, both Trello and Evernote have not forgotten about security matters. 

With Trello, the app supports various security features like two-factor authentication or Google Oath. For enterprise customers, Trello uses SAML 2.0 SSO for sign in security. Trello relies on Amazon Web Services as the hosting provider, which has bagged its security certifications. For the security of data, Trello uses industry-standard Transport Layer Security (“TLS”) using 128-bit Advanced Encryption Standard (“AES”) encryption. For data at rest, the company embraces AES 256-bit encryption technology. 

Furthermore, Trello deletes all user data 30 days after account closure, but Business and Enterprise can request to have their data deleted at any point. 

Moving on to Evernote, the software is also security-oriented, as we had mentioned earlier. Evernote supports two-factor authentication for signing in. For business users, just like on Trello, Evernote has adopted the secure and widely used industry-standard Security Assertion Markup Language 2.0 (SAML 2.0). The company stores all user passwords in PBKDF2 in unique salted hashes. To protect data in transit, Evernote uses TLS or SSL and even supports HTTP Strict Transport Security (“HSTS”).

The company hosts its data on Google Cloud Platforms relying on IPSEC with GCM-AES-128 encryption or TLS to encrypt data between its data center and the cloud. Like Trello, Evernote uses the industry-standard AES-256 encryption technology to secure data at rest. 

4. Open API: Evernote vs Trello

Application Interface, commonly referred to as API, is also critical. With an Open API, you can integrate these software productivity apps with other platforms, too, for more flexibility and improved functionality. Both Evernote and Trello have Open APIs, which is a good deal for developers. Evernote has a rich API providing developers with an easy way to create custom applications and services which can be plugged into Evernote. Trello’s API even bolsters the app’s functionality making it possible to achieve more features.

5. Notes syncing: Evernote vs Trello

Syncing across your devices is a handy feature. It makes it easy for you to catch up from where you left on another device. Both Evernote and Trello support cross-platform syncing. 

6. Templates: Evernote vs Trello

Premade templates are both available on Trello and Evernote. On Trello, these templates are referred to as “boards.” Trello has a tone of boards that are already premade for use. The platform has categorized them into various categories like Business, Creative Arts, Design, Education, Engineering & IT, Event Planning, Home, Marketing, Operations, Personal Goals, Product Management, Productivity, Project Management, Sales & CRM, and Support. Throughout the various categories, Trello provides you with multiple boards that you can use instantly. For example, under the event planning board category, Trello has a wedding thank you cards, wedding planning, wedding plans, conference planning, and even for a birthday party. 

For Evernote, there is quite a good number of templates to choose from, as well. Templates have also been arranged in categories. Template categories available include Creative Writing, Getting Things Done® (GTD), Home and Garden, Management Resources, Marketing & Sales, Meetings, Party Planning, Personal Well-Being, Project Management, School, and Travel. You will also find some inciteful templates under each category.

7. Collaborative workflows: Evernote vs Trello

Being able to collaborate is an essential feature these days – an age where remote working is quite popular. Evernote and Trello have collaborative features that make them ideal to be used by your team. For Evernote, collaborative features are under the business plan. But, like the free version, Evernote business is also built around notes and notebooks. Although you’d expect Evernote business to have advanced functionalities around teams, there is nothing much there. In simple terms, you get a collective workspace where your team and you can store their Notes and Notebooks. However, there’s a little bit more than just Notes and Notebooks. Evernote business brings workflow functionality, which is not great either. Evernote also offers a workflow for managing customer relationships. 

For Trello, the app is handy for collaborative work. Trello is one of the top-notch collaborative tools out there for teams. But can Evernote edge out Trello in this space? The best feature with Trello is that it’s straightforward to collaborate and work with others. With Trello, examples of functionalities tied across collaborative workspaces include the following;

Comments

Allows an admin to comment on a given project or document

Mention

With workspaces getting cluttered with various chats, one can easily miss out on important updates. However, Trello makes sure that is not the case with its mention functionality. Mention a team member on a message by typing @their username.

Project management features

Trello also makes it easy to collaborate on projects. You can assign team members to work to do and monitor when they finish their work. Assigning work to team members is easy as pie, considering the drag and drop functionality into “cards.”

Calendar and due date checklist

Aside from just assigning work to team members, you can set datelines as well. You can view the due date of an assignment, and it is also easy to keep track of who can see your projects.

Custom notification settings

Although this cannot be considered as an essential collaborative feature, we had to let you know. With so much going on within Trello, custom notification settings help you to cut much of the noise. 

Small comparison table

Who is this for?

With all the features named above, who does the two productivity apps apply for? The design of Evernote and Trello makes them suitable productivity apps for teams and businesses. They are also good for personal use. Evernote’s features are curated around note-taking, while Trello is all about collaborative workspaces and teams. You can still use either of the two productivity apps for your personal use, as well.

Pros and cons: Evernote vs Trello                                     

Trello pros

  • Easy to use
  • Features many power-ups (integrations) that bring more functionality
  • Great real-time team collaboration features

Trello cons

  • More of a project management tool than a to-do list app
  • No offline access

Evernote pros

  • An easy way of organizing and taking notes
  • Offline functionality in the app makes it easy to use independent of connectivity
  • Easy to use

Evernote cons

  • The free version is limited to be used on two devices
Choose The Right Productivity App: Evernote VS Trello
A phone displaying texts @trelloapp

Pricing: Evernote vs Trello

Evernote and Trello have both free and paid versions. Free versions are heavily limited and won’t be of much use for business users. Besides, there is a trial plan offered by both apps that you may hop it to get a test of the full functionalities. Apart from the free plan, Evernote offers paid plans. Here are the various paid plans available on Evernote;

Evernote premium

Evernote premium is priced at $7.99 per month.

  • Take great notes                     
  • Capture inspiration                           
  • Be organized                          
  • Share with others
  • 10GB monthly upload limit
  • 200MB maximum, not size
  • Priority support Live Chat and Email

Evernote business

The Evernote Business is priced at $14.99 per user per month. Evernote Business is aimed at teams who want to stay together and tackle work as a team.

Features Included;

All features in Evernote Premium plus,

  • AI-suggested content                       
  • Integrations                   
  • Team collaboration                           
  • Team administration
  • Monthly upload limit – 20GB + 2GB/user
  • Maximum note size – 200MB
  • Unlimited number of collaboration Spaces
  • Use an unlimited number of devices under one account
  • Offline access on both desktop and mobile

For Trello, the app offers two different paid plans, as well.

Business class

It starts at $9.99 per month paid annually. Business Class features include the following;

  • Priority support
  • 250MB per file attachment limit
  • Unlimited Team Boards
  • Board collections
  • Unlimited Power-ups
  • Custom Fields
  • List limits
  • Card repeater
  • Calendar view
  • Over 100 App integrations
  • Voting
  • Scheduled commands
  • Admin and security features

Enterprise plan

It will set you back by $20.83 per user per month, depending on the number of team members.

The enterprise plan is curated for large teams and includes advanced admin and security features like;

  • Single Sign-On for all SAML IdPs
  • Power-Up Administration
  • Attachment Restrictions
  • Organization-Wide Permissions
  • Organization Visible Boards
  • Personalized Onboarding
  • Public Board Management

Evernote Free Trial Price: FREE Take notes anywhere. Find information faster. Share ideas with anyone. Meeting notes, web pages, projects, to-do lists—with Evernote as your note taking app, nothing falls through the cracks. Start Your Free Trial Today Evernote Free Trial

User-friendliness: Evernote vs Trello

Evernote and Trello are both easy to use. Although comparing both of them one on one, Evernote is so much simpler. But that comes with a caveat that we will explain later… It sports an easy user interface to get along with, with simple functionalities. Trello packs much functionality inside. We won’t promise you will have an easy time getting along with boards, cards, and listings, but once you get a hold of it, Trello is much easier to use. But that won’t take long to learn, don’t be scared to try-😉

Choose The Right Productivity App: Evernote VS Trello
A laptop displaying Evernote template @simplifydays

Integrations

Integrations play an essential role in the modern-day world of software, especially for SaaS. They bring more productivity and functionalities in applications. Integrations also enable one to use one platform on the go with no need to keep switching platforms to utilize specific features or access your files stored at another service or cloud.

Evernote supports the following app integrations;

  • Gmail
  • Salesforce
  • Google Drive
  • Outlook Mail
  • Slack
  • Microsoft Teams

Trello supports the following app integrations;

  • Salesforce
  • Microsoft Teams
  • Zapier
  • Trello for Adobe XD
  • Flow XO
  • PipeThru
  • CData Trello Connector
  • Azuqua
  • weForms
  • Automate.io
  • IFTTT
  • Cloudpipes
  • Trello for Gmail
  • Zenaton
  • Unito
  • RealtimeBoard
  • Giphy Power-Up
  • Salesforce
  • Confluence Cloud
  • Harvest Power-Up
  • WireframePro
  • Agile Cards by Spartez
  • Planyway Calendar
  • Custom Fields
  • Twitter
  • Bitbucket Cloud
  • join.me Power-Up
  • Google Drive
  • Board Sync by Unito
  • Google Calendar
  • Corrello Power-Up
  • Google Hangouts
  • Zapier Power-Up
  • Publicate Power-Up
  • HelpScout
  • Hello Epics
  • Dropbox
  • Intercom Power-Up
  • Card Repeater
  • CloudApp
  • Package Tracker
  • JIRA Cloud
  • GitHub
  • Moxtra
  • Box
  • Includer
  • Comment Editor by AJ
  • Costello
  • Screenful Power-Up
  • Zendesk Power-Up
  • Evernote
  • Card Snooze
  • Manuscript Power-Up
  • Slack Power-Up
  • Appear.in
  • Droplr
  • MailChimp
  • GitLab
  • SurveyMonkey Power-Up
  • Egnyte

Customer Support: Evernote vs Trello

As always, to businesses that offer software as a service, customer support plays an important role. For Trello, you can reach the customer support team via email or by filing a contact form available on the website. Phone support is not provided, but Trello says priority support is given to paid customers. Evernote, on the other hand, offers support via email, with no phone support. Paying for the service will provide you with priority support via instant chat. Apart from these customer support channels, both Evernote and Trello also offer a well-organized knowledgebase center where you will have most of your questions answered. 

Choose The Right Productivity App: Evernote VS Trello
A person taking notes on an iPad @evernote

The Verdict: Evernote vs Trello

Evernote and Trello are both productivity apps that are quite popular on the market. Evernote, in its part, is an excellent note-taking app that has been used by many solely for that purpose – and works as expected. On the other hand, Trello is more of a project management tool that is used by teams for collaborative work on projects. 

Taking a stab at its features, you will come to realize the same. In our review of the two productivity apps, Trello is the winner. Trello packs advanced functionality that makes it easy for admins to organize teams and get work done. It provides an accessible overview of project progress, whether it is done or not when the work is due, and, most importantly, the number of people with access to the document. Other handy features that are available on Trello include the ability to comment on a card, mentions, and custom notification settings.

On Evernote, the app is simple to use, yes, but that comes with a caveat. There is no advanced functionality. You will spend much time organizing teams with Notes and Notebooks, but it won’t get you far than that. Evernote Spaces – a business feature made for businesses is ideally not any better. Worse, Evernote is so expensive than Trello and most project management tools out there. The free plan is slammed with limited functionality, and heavy users might find it a bit plain. Trello also supports many app integrations than Evernote. If you want a simple note-taking app with basic functionalities, then Evernote is ideal. Trello, on the other hand, offers a bang for the bucks. In this review, Trello is the winner.

Don’t look at the pricing; value for money is the crucial aspect that we considered here.

Evernote Free Trial Price: FREE Take notes anywhere. Find information faster. Share ideas with anyone. Meeting notes, web pages, projects, to-do lists—with Evernote as your note taking app, nothing falls through the cracks. Start Your Free Trial Today Evernote Free Trial

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