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Manage Like a Pro: Trello VS Jira Comparison & Review

Manage Like a Pro: Trello VS Jira Comparison & Review

Comparing Trello vs Jira is a bit strange. For starters, Jira is a highly specialized piece of software. It is a tool that caters almost only to software developers. Trello, on the other hand, is as general a tool as you can get. Despite these apparent differences, we can still make a comparison. Project management, at its core, is a task that calls for absolute bare minimums. Looking at the features each Trello VS Jira has to offer can help us see if both platforms meet these minimums.

In this comparison, we’ll look at Trello VS Jira features in a general sense. We’ll see what benefits each can bring and then we’ll have a good idea of which software has a better toolset.


Many people do not know that Atlassian, Jira’s parent company, also owns Trello. Trello is a general-purpose project management tool. It has a set of features that caters to a variety of scenarios and can find application in many places.

Projects, especially modern ones, are quite complex. They need collaboration and communication every step of the way. Trello provides you with solutions to these problems you might encounter.


Board is one of Trello’s main features. There are four features to it.

The board itself

You track all your information from a feature called a ‘board.’ You use your board to organize tasks and plan with colleagues in collaborations.


In Trello, lists store cards. You can plan work using lists, either by moving cards up or down. A list in Trello could also be a repository of relevant information. You can create as many lists as you like.


Cards contain the tasks you want to do. They provide any information you think is crucial, and creating them is simple. You can also create as many cards as you like. When you click on a card, you flip it around. Here you get to see and use some extra features. These features are:

Card description

This description gives you the chance to add even more information about your card.

Comments and activity

Comments are useful in collaborations. You can add them at any stage in collaboration, and they serve as reminders. The activity feed of a card is all the comments and other actions that have happened on a card.


You can add more tools to your card. You can add members, checklists, and even a due date with time limits.


The menu is on the right side of the board. It has options for controlling your board.

Manage members

You can add members to your board using the menu. Removing members is also easy. Default settings are such that any member can add members to the board. As an administrator, you can change board settings to prevent this. This feature ties in with permissions. Only an administrator can change the permissions of other members.

One other option available on the menu is the ability to change themes. Trello also allows you to use integrations. Some integrations you’ll find useful are calendars, Google Drive, and customized fields.


A product management software wouldn’t be worth anything if it didn’t offer collaboration. No single person ever manages a project alone, not even people from a single organization. You are more likely to have teams, sometimes from all corners of the world. Trello’s collaboration options help you to run such multifaceted projects easily.

For collaborations to be effective, there has to be a leader. The leader brings everyone on board and also can set privileges.

When collaborating with a team, interactions happen using comments and mentions. If you leave a comment on a card, it updates other team members on your progress. In case you need to engage with someone directly, you can mention them using the @ mention handle in a comment. You can also use emojis.

Collaboration involves a lot more, and there is a dedicated page on Trello’s website. There you can find out all the information you need on how to make collaborations work for you.

Manage Like a Pro: Trello VS Jira Comparison & Review
Project management is a task that calls for absolute bare minimums. Looking at the features each Trello VS Jira has to offer can help us in our projects.


Trello’s array of integrations is impressive. Slack for Share cards, Adobe, XD for sharing, artboards, and Jira are some of the most common. Besides these, Trello has a whole list of other integrations. You can search for integrations based on a variety of filters. Some integrations on Trello have the label ‘Power-Ups.’ Power-ups, as this name implies, enables you to do more. They give you boosts. The Corello Power-Up, for example, gives you aggregated flow charts for your boards. With the Evernote Power-Up, you can create a note right from your Trello account using cards.


If you’re already using Trello, then you will at some point have questions on security. Sharing documents and other sensitive information on Trello can be a risk if it lacks security. Trello has considered security. That is why they have robust security. Data on Trello is automatically encrypted. Trello never stores anything in its original format. Even if someone were to access this data, it wouldn’t be of value to them. An administrator can also restrict and grant board access.


The Trello platform works impressively with mobile devices. It is both web-based and at the same time works on all major operating systems. You can access your data directly from any device.

Developer API

Trello’s API is public; any developer can access it. You need some coding expertise to connect this API to any other third-party extension. AS a coder, you can also use the developer API to develop your extensions and plugins for Trello.

Customer Support

Direct contact is seemingly not a high priority issue for Trello. On their official help page, they give their knowledge base all the attention. Trello’s knowledge base is primarily made up of articles. The Trello help page has a search bar for quick access to any article. Besides that, you can also find a list of the most popular articles. These articles address important issues that most Trello users face. After that, they have a section comprising links to articles on different topics. A topic such as Power-Ups has its own set of articles as is the case with all other topics.

More task management comparisons: Task Management Apps: Trello VS Todoist


Jira is a well-known and loved project management tool, especially for software developers. From its feature set, you will see that it isn’t a software that everyone can use easily.

Scrum Boards

The Jira scrum board is a unique tool that makes agile software development easy. A Jira scrum board isn’t a place where you place tasks. It offers a lot more, as you will see below:

Communication For Transparency

The scrum board is the only source of information for all members on a project. Everyone on the board can access it to see the tasks they have to do and for other updates. The Scrum Board fosters transparency, as there is only one source of information.

Sprint Planning

The Jira Scrum Board follows the Sprint principle. Sprint sets a period like say, two weeks, in which a team must complete a workable product. Having this kind of organization means your team will focus only on essential tasks. This way, you can achieve targets quicker.

Scrum boards are typically for highly technical projects. That should not deter you from using them in any other type of project as long as the users adhere to the principles.


Jira and most other products under the Atlassian umbrella are well secured. For your protection, they use SAML single sign-on. SAML Single Sign-on increases your safety and makes the signing in process easy. You can also use extra verification to log in, especially using 2-factor authentication. Using both systems results in even more secure logins. There are audit logs that track user activity, and you have access and control over your API. Jira also provides priority support on matters involving system security.

Atlassian enforces these security measures across all their software products. They leave no chance of compromise from other products on their platforms.

Workflow Management

When developing software, teams have their ways of doing things. Jira Software provides your team with pre-compiled workflows which are robust and reliable. If for any reason you want your own workflows, you can create them easily. Created workflows should suit your team and usually receive full support from the platform.


Jira provides integration with hundreds of other tools to ease your work. The two most common integrations they encourage are Confluence and Bitbucket.

Confluence is a tool that manages knowledge. Software teams often start their process by looking at product requirements. With Confluence, you can turn these requirements into Jira Software backlogs.

Bitbucket aids with the progress of work during development. When you insert your code into Bitbucket, Jira will fix issues with it and also perform transitions.

There are also other apps that can extend functionality. The Atlassian Marketplace provides a list of all these apps.

Jira Mobile

Jira Mobile is a way to extend the functionality of the platform beyond a desktop or web-based setup. The mobile app is available on both Android and iOS devices. With this app, you can oversee your projects from anywhere. As long as you have your mobile device, flexibility is the keyword.


You receive support for Jira and other Atlassian products at two levels. The first level of support is self-support. The support page features links to all the product help pages. These pages are full of documentation on the various ins and outs of these products.

Atlassian users are part of an active community. This community is also a valuable source of information for new users. Very likely, the issue you are dealing with happened to another user prior. You should never neglect the community in your search for help. As part of support, Atlassian also provides you with regular updates on system health. In addition to these updates, you also get bug reports.

The second level of support is contact support. Atlassian provides contact information on a variety of media platforms. You can access this help if you fail to find what you’re seeking for in the self-help section.



You can host Jira software on your own, or you can have it hosted on the cloud. Pricing for these two options is different. Though the ideal choice is to have a cloud hosting, some people seem to do well with the self-managed option.

You can get a cloud hosting on either Standard or Premium plans. Each of these plans has a free trial period. For each of these plans, the cost is also dependent on the number of users. One to ten users on the standard plan will each attract a flat fee of $10 every month. The same number of users on the premium plan will cost you $140 a month. An interesting thing you will note is that the maximum number of users on both premium and standard cloud options is 5000.

The self-managed option allows you to either control your server or manage a whole data center. The server costs also vary depending on the number of users. For ten users, the price is a one-off fee of $10. The data center costs $12000 a year for 500 users. Higher numbers of users will attract higher fees.


Trello has a free option for most of its users. It has decent features and offers a 10MB cap for each file attachment. The business class package will cost you $9.99 for each user every month. The list of privileges for this package is much longer than for the free package. This includes 250MB for each file attachment.

The enterprise package is the most expensive at $20.83 per user per month for up to 100 users. It also has team features in addition to standard features, but it earns its most of its revenue by selling security. In addition to 2-factor authentication, you get a power-up to your administrator, restriction of attachments, and board management among many other privileges.

Manage Like a Pro: Trello VS Jira Comparison & Review
Trello @letsplan

Conclusion Trello VS Jira

Trello and Jira serve very different segments. Jira is a much more advanced tool suitable for technical projects. Trello works for most basic projects and would be the most suitable for a majority of people. The features found in Jira are; however, excellent. Even a basic project could benefit from these features.

Trello VS Jira can also function together. You can integrate them to get the best features of each.

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